Deposition streaming enables legal professionals to participate in witness questioning remotely, without the need for in-person attendance at a deposition session. The process allows legal teams to save time and money and makes the legal process more efficient.
In this blog, we will highlight some of the problematic issues experienced with remote depositions, preventive strategies to address these issues, legal implications of using streaming depositions, and solutions to address any arising challenges.
Challenges Associated with Deposition Streaming
Remote depositions can present several challenges. Cost and time considerations are significant issues raised by many legal professionals. Technical challenges and downtime may also cause delays and difficulties, and connectivity issues may impact the actual deposition session. Additional concerns include security vulnerabilities due to the transmission of sensitive information over the Internet, as well as legal implications that may result in the event of noncompliant practices.
Preventive Steps to Mitigate Remote Deposition Challenges
Legal professionals can use several measures to prevent potential issues in realtime depositions. Take these steps to prepare for your mobile deposition and mitigate potential issues:
- Sign in to the correct Zoom account 30 minutes before the deposition and test the connection, audio, and video;
- Connect to the Internet via an ethernet cable if possible, to avoid issues with inconsistent Wi-Fi;
- Plug in the computer, rather than relying on battery power;
- Clean your desktop for screen sharing and close any unneeded apps;
- Have participant emails on hand in case you need to resend invitations at the time of the deposition; and
- Install Zoom on your mobile phone in advance in case you need a backup device.
Establishing proper guidelines for remote depositions, practicing data security and encryption measures, investing in reliable videoconferencing software, and following state and federal rules and regulations all help reduce the risk of technical and legal issues. At Coash, we offer reliable videoconference platforms and facilities with high-quality equipment for a seamless deposition session.
Ensure Smoother Deposition Streaming from the Start
At the beginning of a remote deposition, basic housekeeping can help prevent problems. First, ensure that the court reporter and videographer are assigned as co-hosts so they can assist with troubleshooting and videoconference management.
Advise attendees to log on 20 minutes in advance to prevent delays. When the session begins, start recording and open the participant window to monitor and admit attendees.
Be prepared to help participants navigate any technical difficulties that may arise. The court reporter will ask all participants to identify themselves. Make sure all attendees are present and visible on your appearance page for the record.
Video Deposition Tips and Solutions
A contingency plan for technical difficulties and reviewing the requirements and specifications necessary for successful deposition streaming are crucial steps to alleviate potential issues. Attorneys and legal professionals must be prepared to troubleshoot potential problems that may arise with connectivity and audio or video quality in remote depositions.
Here are some video deposition tips for managing issues that may arise in these areas.
Managing Connectivity Issues in Remote Depositions
If a participant’s connection is poor, creating quality concerns, these steps may help resolve the issue:
- Ask if other users on the participant’s network could be compromising or slowing down the connection;
- Advise the participant to log off and log back on; and
- Suggest rebooting the computer and logging back on if needed.
Managing Audio Problems in Remote Depositions
Several strategies can help resolve issues with audio quality in remote depositions:
- Ask the participant to go to audio settings, re-test their audio, and follow prompts to address problems;
- Identify the source of an echo by muting all attendees, then unmuting one at a time;
- If multiple participants are attending from the same location, recommend that they mute all but one device being used for the deposition;
- If a participant’s audio level is low, ask them to speak up and move closer to the computer and/or to increase the volume on their microphone in the audio settings;
- Recommend that participants use an audio headset; and
- Have participants encountering audio issues call in via phone, keep the video call on the alternate device and mute their audio, and lower the volume on the video call.
Managing Video Quality in Remote Depositions
Issues related to video quality in remote depositions can be due to connectivity issues or other causes. These steps can help resolve problems in this area:
- Ask the participant to clean his or her webcam lens;
- Advise participants to avoid virtual backgrounds if the connection is unstable;
- Advise the participant to change his or her video settings to non-HD;
- If a participant’s video is freezing, ask him or her to log off and back on;
- Confirm that the participant is not running any unneeded apps on the device being used; and
- Ask if other users may be present on the network, which can slow the connection.
Legal Implications of Deposition Streaming
Perhaps the most crucial aspect of remote deposition sessions is ensuring compliance with state and federal laws. The admissibility of deposition streaming evidence depends on the compliance level of the deposition session.
For example, in Arizona, Rule 30(b) of the Arizona Rules of Civil Procedure outlines the requirements for remote depositions, including procedures for notice of the deposition, permitted recording methods, and video and audio quality requirements.
Legal teams must ensure that all local court rules and statutes are followed to ensure the validity of evidence presented in court. Failure to comply with state and federal laws can result in inadmissible evidence, which can be detrimental to the outcome of a case.
Work with Professionals for a Seamless Remote Deposition
Partnering with a professional deposition streaming service provider offers a reliable solution to many remote deposition challenges. The deposition services offered by Coash Court Reporting & Video are high-quality and dependable. Plus, we are fully equipped with the latest technology, making sessions more interactive and comfortable.
Deposition streaming is a powerful tool that facilitates legal proceedings, but it is not without challenges. As we have discussed in this blog, several issues can arise, from cost and time considerations to technical difficulties, connectivity issues, confidentiality, security vulnerabilities, and legal implications. However, all these problems can be prevented or mitigated using the right strategies.
We encourage you to consider the key points highlighted here and implement the recommended strategies to streamline your deposition sessions.
At Coash Court Reporting & Video, we offer realtime depositions in Arizona and throughout the US. Our turnkey remote deposition services allow you to focus on case strategy and deposition preparation while we manage the technical details of deposition streaming. Contact us today at 602-258-1440 or complete our online contact form to learn more about our services and make it easier to win your case.